How do you write the perfect invitation for a team outing?
A well-organised activity starts with a clear and attractive invitation team outing. It is the moment when you enthuse colleagues and arouse curiosity about what is to come. Whether it is a sporty day out, a creative workshop or a festive dinner, the tone of your invitation often determines the first impression.
Why pay attention to your invitation?
An invitation team outing text goes beyond just practical information. Of course you mention where and when the outing will take place, but you can also use it to create atmosphere and expectation. A catchy opening, a personal note and a touch of humour ensure that your colleagues immediately feel like joining the activity.
Inspiration and tips
Looking for inspiration? A sample mail invitation company outing often shows well how to strike the right balance between formal and informal. For example, add a catchy title like "Laugh, learn and experience together" and finish with a clear call-to-action, such as signing up via a link or internal tool. More tips? Then check out our blog with 7 tips for creating a corporate event invitation!
A more content-focused programme also needs an appropriate invitation. Think of a teambuilding invitation in which not only the practical matters are mentioned, but also the goal: strengthening cooperation, getting to know each other better or celebrating successes together. A good teambuilding invitation makes the link between fun and results.
Tips for making your own invitations
Whether you are writing an invitation company outing or a team outing invitation, always pay attention to 3 things:
- Clarity
- Enthusiasm
- Engagement
Put the core information at the top, add a creative slant and finish with practical details.
Need a little more guidance? Then an invitation teambuilding example is useful to start with. You can adapt such an example to your own situation and team dynamics. Nowadays, you can also easily create a teambuilding invitation online, using tools or templates that you can quickly personalise with text, images and company logo. Also check out the full range of LocoMail, perfect for an invitation!
Example invitation
Below is a brief elaboration of what an invitation might look like:
Subject: Going out together - our team outing is planned!
Dear colleagues
On Friday 20 October, we will head out together for a surprise team outing. Put the date in your diary, because this is something you don't want to miss! We will gather at the office at 14.00 and end the day with a joint dinner.
Let us know before 5 October if you will be there via (LINK).
We look forward to having a great day together!
Yours sincerely,
The organising committee
Conclusion
Whether you choose a creative or a more formal approach: the right words will set the tone for a successful outing. A clear and enthusiastic invitation makes colleagues curious and involved and is the first step towards a successful day full of cooperation and fun.
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